• Assistant Director Job Descriptions


    Assistant Director Career and Employment Services, Colleges of Arts & Sciences & Education (large public university)

    Assistant Director, Career and Employment Services, Colleges of Business Administration and Human Ecology (large public university)

    Assistant Director Career and Employment Services (large public university)

    Assistant Director, Career Development (large private university)

    Assistant Director, Career Services, Health and Pre-Law (medium private college)

    Assistant Director, Career Services (small private college)

    Assistant Director, On-Campus Recruiting (medium public university)

    Assistant Director - Recruiting Services (large private university)

    Assistant Director/Scholarships Adviser, Career Services (medium private college)

    Assistant Director/Technology and Web Support, Career Services (medium private college)




    Assistant Director Career and Employment Services, Colleges of Arts & Sciences & Education (large public university)

    Description/Goals

    The assistant director is a member of the director's advisory committee which collaboratively works to provide leadership and vision in the establishment of policy and procedures to effectively deliver comprehensive career services.

    Responsibilities

    The assistant director serves as a liaison to two colleges (Arts & Sciences and Education) and provides service in three functional areas:

    Placement

    Student Advising/Consultation
    Provide students and alumni individual assistance in defining career options, developing employment skills, and job-search procedures.

    Employment Training Workshops
    Develop, coordinate, and facilitate training and skill development workshops to include resume preparation, job-search strategies, career information technology including Internet links, interview skills, and experiential learning preparation.

    Communication/Programming

    Resource Development
    Coordinate resources in support of programming and independent student accessibility including Internet links, transparencies, electronic media, employer directories, employment vacancy bulletins, etc.

    Faculty Development
    Coordinate college specific outreach, programming, and customized seminars/workshops/programs based on student needs assessment and faculty requests. Work with and advise faculty/college administrators on the methods to enhance the quality of experiential learning/career development and to expand departmental participation.

    Statistical Data Collection/Dissemination
    Conduct assessment and follow-up studies through electronic communications, direct mail, and telecommunications of all graduates to determine employment levels, position titles, starting salaries, and continuing professional development.

    Marketing

    Employer Development
    Build partnerships between the university and external communities (business, the public sector, and not-for-profit entities) emphasizing aggressive development and marketing to expand experiential learning and full-time employment opportunities.

    Additional Responsibilities

    The assistant director will co-supervise a classified staff member with the office manager. The assistant director will be accountable for the coordination, supervision, and reporting of all area activities. The assistant director will also participate in:

    • Staff activities, including events/workshops/ programs.
    • An annual performance evaluation.
    • Professional development activities including involvement in state, regional, and national associations.
    • Publications: Oversee the production of service publications/promotional materials including service overview and topical office handouts including the Job Search Manual and Employers' Guide to Graduates.
    • Credential Services: Oversee the operations of a credential service which allows candidates to maintain a permanent credential file for use in securing employment or to secure admission to graduate or professional school. The assistant director will provide additional services as assigned by the director.

    Qualifications

    Education
    Master's degree (emphasis in student affairs, counseling, human resource management, or related field).

    Experience
    One to two years of experience in a career office setting. Preferred qualifications include strong organizational program development and communication skills, creative thinking/reasoning abilities, demonstrated competency to oversee multiple tasks with attention to detail, and the ability to work effectively with a broad range of internal and external constituents including students, employers, alumni, faculty, and staff.

    Special Requirements
    The assistant director position requires a highly motivated, high energy, team oriented individual. Preferred computer skills include knowledge of both the Internet and Academic Software's 1stPlace!



    Assistant Director, Career and Employment Services, Colleges of Business Administration and Human Ecology (large public university)

    Description/Goals

    The assistant director is a member of the director's advisory committee, which works collaboratively to provide leadership and vision in the establishment of policy and procedures to effectively deliver comprehensive career services.

    Responsibilities

    The assistant director serves as a liaison to two colleges (Business Administration and Human Ecology) and provides service in three functional areas: placement, communication/programming, and marketing.

    Placement

    Student Advising/Consultation
    Provide students and alumni individual assistance in defining career options, developing employment skills and job-search procedures.

    Employment Training Workshops
    Develop, coordinate, and facilitate training and skill development workshops to include resume preparation, job-search strategies, career information technology including Internet links, interview skills, and experiential learning preparation.

    Communication/Programming

    Resource Development
    Coordinate resources in support of programming and independent student accessibility including Internet links, transparencies, electronic media, employer directories, employment vacancy bulletins, etc.

    Faculty Development
    Coordinate college-specific outreach, programming, and customized seminars/workshops/programs based on student needs assessment and faculty requests. Work with and advise faculty/college administrators on methods to enhance the quality of experiential learning/career development and to expand departmental participation.

    Statistical Data Collection/Dissemination
    Conduct assessment and follow-up studies through electronic communications, direct mail, and telecommunications of all graduates to determine employment levels, position titles, starting salaries, and continuing professional development.

    Marketing

    Employer Development
    Build partnerships between the university and external communities (business, the public sector, and not-for-profit entities) emphasizing aggressive development and marketing to expand experiential learning and full-time employment opportunities.

    Additional Responsibilities

    The assistant director will co-supervise a classified staff member with the office manager. The assistant director will be accountable for the coordination, supervision, and reporting of all area activities. The assistant director will also participate in:

    • Staff activities, including events/workshops/programs.
    • An annual performance evaluation.
    • Professional development activities including involvement in state, regional, and national associations.

    Paraprofessional Training

    The assistant director will maintain direct responsibility for six paraprofessional student staff members. Duties include establishment of learning objectives, developmental assessment to paraprofessional staff; recruitment, selection, and continuous training, as well as documentation of effectiveness and impact of paraprofessionals on increased services.

    The assistant director will provide additional services as assigned by the director.

    Qualifications

    Education
    Master's degree (emphasis in student affairs, counseling, human resource management, or related field).

    Experience
    One to two years of experience in a career office setting. Preferred qualifications include strong organizational, program development, and communication skills; creative thinking/reasoning abilities; demonstrated competency to oversee multiple tasks with attention to detail; and the ability to work effectively with a broad range of internal and external constituents including students, employers, alumni, faculty, and staff.

    Special Requirements
    The assistant director position requires a highly motivated, high energy, team oriented individual. Preferred computer skills include knowledge of both the Internet and Academic Software's 1stPlace!



    Assistant Director Career and Employment Services (large public university)

    Description/Goals

    The associate director is a member of the director's advisory committee, which collaboratively works to provide leadership and vision in the establishment of policy and procedures to effectively deliver comprehensive career services.

    Responsibilities

    Serve as a liaison to the College of Architecture, Planning & Design and the College of Engineering. Services provided are represented in three functional areas:

    Placement

    Student Advising/Consultation
    Provide students and alumni individual assistance in defining career options, developing employment skills, and job-search procedures.

    Employment Training Workshops
    Develop, coordinate, and facilitate training and skill development workshops to include resume preparation, job-search strategies, career information technology including Internet links, interview skills, and experiential learning preparation.

    Communication/Programming

    Resource Development
    Coordinate resources in support of programming and independent student accessibility including Internet links, transparencies, electronic media, employer directories, employment vacancy bulletins, etc.

    Faculty Development
    Coordinate college specific outreach, programming, and customized seminars/workshops/programs based on student needs assessment and faculty requests. Work with and advise faculty/college administrators on the methods to enhance the quality of experiential learning/career development and to expand departmental participation.

    Statistical Data Collection/Dissemination
    Conduct assessment and follow-up studies through electronic communications, direct mail, and telecommunications of all graduates to determine employment levels, position titles, starting salaries, and continuing professional development.

    Marketing

    Employer Development
    Build partnerships between the university and external communities (business, the public sector and not-for-profit entities) emphasizing aggressive development and marketing to expand experiential learning and full-time employment opportunities.

    Additional Responsibilities
    The assistant director will co-supervise a classified staff member, area assistant, with the office manager. The assistant director will be accountable for the coordination, supervision, and reporting of all area activities.

    Resource Development/Management
    Oversee the continuous development, organization/production and use of the home page and Internet links in conjunction with the enhancement of office technology. Establish office policy and procedures for the maintenance and use of the Internet.

    Coordinate the career library including the organization of corporate and other employer literature (written materials, videotapes, Internet links) to assist students in their research of potential employment/service opportunities. Solicit and review recommendations of resource enhancements and annual subscriptions.

    Career Fair
    Provide the leadership and closely collaborate with appointed college liaisons to oversee all facets of the annual career fair. Facilitate necessary communication among members of the career fair committee to ensure the events success. Conduct ongoing assessment and provide feedback as to the effectiveness of the career fair.

    Staff Training
    Oversee the training and ongoing supervision of graduate student staff members in respect to knowledge of resources, office policy and procedures, student advising, and assigned projects.

    Provide continuous training/updated information to all staff members in relation to the CES home page enhancements and Internet applications. Solicit input and provide feedback on methods to more effectively serve students, faculty, alumni, and employers.

    The Associate Director will also participate in:

    1. Staff activities, including CES events/workshops/programs,
    2. An annual performance evaluation,
    3. Professional development activities including involvement in state, regional, and national association.

    The associate director will assume additional administrative responsibilities in absence of the director and provide supplementary services as assigned by the director.

    Qualifications

    Education
    Master's degree (emphasis in student affairs, counseling, human resource management, or related field).

    Experience
    One to two years of experience in a career office setting. Preferred qualifications include strong organizational, program development, and communication skills, creative thinking/reasoning abilities, and demonstrated competency to oversee multiple tasks with attention to detail and the ability to work effectively with a broad range of internal and external constituents including students, employers, alumni, faculty, and staff.

    Special Requirements
    This position requires a highly motivated, high energy, team-oriented individual. Preferred computer skills include knowledge of both the WWW and Academic Software's 1stPlace!



    Assistant Director, Career Development (large private university)

    Description/Goals

    Serve as the primary career counselor/adviser for students. Develop and administer special outreach programs to inform both faculty and students of the need for long-term career planning and career development, regardless of academic discipline. Plan and administer career development workshops and seminars to guide students from selection of an academic major through the job-search or application to graduate or professional schools.

    Responsibilities

    • Serve as the primary career counselor/adviser for all currently enrolled students.
    • Plan and execute numerous campus-wide career development seminars, workshops, a classroom session to educate students in the need for and steps in the career planning process; including, but not limited to, personal effectiveness skills courses, focused career fairs, and classroom presentations by faculty invitation.
    • Cooperate with the academic advisement office in assisting currently undeclared students identify the most appropriate academic major(s) and/or minor(s).
    • Administer and interpret individual interest, skills, abilities, and values assessment instruments; including, but not limited to FOCUS II, the Campbell Interest & Skills Survey, and Holland's Self-directed Search.
    • Assess individual career development needs, providing students the skills necessary to understand the ramifications of their career decisions and actions.
    • Counsel individuals regarding personal problems as they may relate to career identification and refer appropriate individuals for in-depth personal counseling when necessary.
    • Plan and manage specific career services informational programs to be presented to incoming students and their parents during the annual orientation month.
    • Manage the career resources library, including maintaining a current bibliography and reviewing possible new additions of books, periodicals, newsletters, etc.
    • Manage the career services' audio-video library in conjunction with the assistant director of recruitment services.
    • Represent the university and career services at specified regional professional association conferences and professional development workshops.
    • Serve as a liaison between educational and community resources.
    • Plan and supervise the activities of practicum interns scheduled through career services by the graduate office of the School of Education.
    • Provide backup for the management of the on-campus interview system and automated referral system.
    • Perform other duties as assigned by the director to ensure the success of career services on behalf of the university, its students, and alumni.

    Qualifications

    Education
    Minimum of a master's degree in a counseling-related field. Prefer Licensed Professional Counselor designation, or demonstrated progress toward that designation.

    Experience
    Minimum of five years of experience in a complex counseling role, a complex career services organization, or corporate human resources development role. In an extremely rare instance, eight to 10 years of such specialized experience may be considered in combination with a relevant undergraduate degree.

    Special Requirements
    Thorough understanding of and commitment to the goals and responsibilities of the centralized career services concept. Effective interpersonal skills, including verbal and written communications, management and training abilities, and public relations are a must. Must possess the following counselor competencies: in-depth knowledge of counseling and career development theories and techniques; skills to use individual and group counseling techniques to assist individuals with career decision and development concerns; skills to assist individuals in identifying influencing factors in career decision making, such as friends, family, educational opportunities, and finances; current knowledge of employment and career planning materials; knowledge of alternative approaches to career development and planning needs for individuals with special needs (handicaps), minorities, older job-seekers, etc. A plus would include in-depth knowledge of available career-related automation packages specifically as they relate to campus interviewing, student/employer/job databases, resume referral, automated sign-up, etc.



    Assistant Director, Career Services, Health and Pre-Law (medium private college)

    Description/Goals

    Serves as primary health professions and pre-law adviser; back-up scholarships and general graduate school adviser. Divides responsibilities between graduate school advising, career counseling, and outreach components of career services. Provides one-to-one career counseling and advising to students and alumni/ae. Develops and delivers multiple workshops and programs. Supervises support staff. Shares coordination of operation functions for graduate advising on rotating basis.

    Responsibilities

    Typical examples of work performed:

    Health Professions and Law School Advising

    • Provides individual and group advising for students and alumni/ae interested in graduate school in the health professions and sciences, including medicine. Serves as primary pre-law adviser and back-up adviser for students interested in scholarships and graduate school in the arts and sciences and other professional programs. Helps students plan curricula and leave-term experiences.
    • Supervises the collection and maintenance of current information on graduate education in all health-related and legal fields, including admissions requirements and application procedures and career information. Develops and maintains written and web-based resources.
    • Keeps records on applicant profiles and acceptance rates. Prepares annual report.
    • Reads all composite letters of evaluation for medical and dental school, for accuracy and consistency of quality, and fairness of the presentation.
    • Maintains contact with testing agencies for the health professions, advisers on other campuses, admissions officers, and alumni/ae to keep informed about current trends.
    • Develops and delivers workshops, career programs, and special events associated with health and legal careers.
    • Assists in the management and implementation of credentials systems.
    • Serves as vice chair to the college's health professions advisory committee and as a liaison to relevant student organizations.
    • Coordinates visits to campus by admissions directors.
    • Supervises program/administrative assistants who work with pre-health and pre-law responsibilities.

    General Career Counseling

    • Offers individual career counseling to undergraduates at all levels of academic progress. Assists students in using resources.
    • Interprets SIGI-Plus, Strong Interest Inventory, and Myers Briggs Type Indicator results.
    • Participates in the design and delivery of workshops, programs, and special events.

    Operation Responsibilities

    • Monitors workflow to ensure appropriate staffing and project completion.
    • In consultation with other assistant director, regularly reviews priority of projects.
    • Monitors calendar for anticipated shifts in service activity (i.e., medical school deadlines, scholarships, etc.)
    • In consultation with other assistant director, reviews efficiency of procedures/processes, including use of technology for service delivery.
    • Monitors impact of office-wide services/activities on the graduate advising area and vice versa.
    • Receives and reviews vacation requests by graduate advising staff in relationship to workload and priorities.
    • Convenes and sets agenda for weekly meeting of graduate advising team.
    • Ensures that training schedules are set to prepare each adviser and administrative assistant in graduate advising to cover each other's functions on an as needed basis.

    General Office Responsibilities

    • Supports the general administrative functions of career services such as data collection and analysis and evaluating the effectiveness of career services' programs.
    • Represents career services on college committees and at designated professional conferences and on-site sessions hosted by employers.
    • Provides submissions for office publications and electronic communications.
    • Performs other duties as assigned.

    Qualifications

    Education
    Master's degree in counseling, education, or a related field of study.

    Experience
    Two to three years of relevant professional experience in career development and/or graduate/professional school advising or the equivalent. Skilled presenter with polished writing and editing skills. Strong diversity advocate. Should combine rich understanding of liberal arts with special appreciation for health professions and law post-graduate study options.

    Special Requirements
    Consummate team player and relationship builder who thrives on student interaction. Must be extremely well-organized individual with excellent follow through ability. Some evening and weekend work required. Familiarity with Macintosh and Internet usage highly valued.



    Assistant Director, Career Services (small private college)

    Description/Goals

    The assistant director offers individual career counseling, internship, and job-search advising to students and alumni, develops and presents workshops, and develops positive relationships with students, employers, faculty, staff, alumni, and parents. The assistant director also serves as primary administrator of career services' technology systems, and provides leadership and assistance in web-based technology, data collection, management, and reporting

    Responsibilities

    Career Counseling/Programming

    • Assists students in clarifying academic and career goals through individual career counseling.
    • Administers and interprets career inventories (e.g., MBTI, COPS, and LVI).
    • Assists students in using career resource library and finding information on the web.
    • Participates in the design and delivery of career-related workshops, programs, and panels.
    • Helps students develop and refine resume writing, interviewing, and job-search skills.
    • Develops and delivers workshops and career-related programs, including new initiatives on how best to use the Internet for career discovery/job-search purposes.
    • Assists with the planning and promotion of the career services office to students, alumni, faculty, and employers through wide-array of marketing efforts.
    • Assists with the updating of existing marketing materials and/or development of new materials.
    • Serves as liaison to student groups, clubs, and organizations.

    Technology

    • Develops and manages career services' Internet presence. Acts as liaison with IT department, designs/maintains career services' web page, and supports the student life web editors as needed.
    • Compiles and distributes information weekly on full-time employment, internships, and part-time employment via e-mail to all interested students and alumni.
    • Supervises student worker(s) on Internet and technology issues including web page maintenance and updates.
    • Advises director in the selection process for acquisition of career-related software and department technology-related issues.
    • Provides training to professional and student staff on effective use of educational and administrative information systems.
    • Assists staff in design of database management systems, including policies and procedures for data collection and management.
    • Develops and/or improves mechanisms for tracking and reporting data/statistics, for both internal and external audiences.

    Additional Responsibilities

    • Serves on various college committees as assigned.
    • Evening and weekend attendance at college functions as required.
    • Other duties as assigned by the Director of Career Services or Dean of Student Life.

    Qualifications

    Education
    Master's degree in student personnel or related field preferred.

    Experience

    • Minimum of two years of experience in career development and/or job-search counseling.
    • Proficiency with personal computers, related hardware/software, web page maintenance and development.
    • Experience with database management and career services-related software.

    The successful candidate will demonstrate:

    • Strong student advocacy with proven ability to work with a diverse population;
    • Excellent project follow-through ability;
    • Team-building skills focused on student interaction/relationships;
    • Analytical, reasoning and problem solving skills;
    • A thorough understanding of the liberal arts;
    • Polished presentation skills; and
    • A positive attitude with a sense of humor.



    Assistant Director, On-Campus Recruiting (medium public university)

    Summary

    The assistant director's main purpose is to maintain and develop effective relationships with employers and coordinate recruiting programs and activities.

    Responsibilities

    Employer Development
    Recruit new employers through, outreach, networking, and faculty and alumni contacts. Encourage and increase employer involvement in career center activities and programs. Promulgate the development of internship opportunities sponsored by employers. Develop and maintain electronic database of employers. Maintain contact with area employer organizations, chambers of commerce, CHRA, and government agencies.

    On-Campus Recruiting
    Coordinate all aspects of the on-campus recruiting program for students, alumni, employers, and faculty constituencies. Work with the administrative assistant to ensure semi-annual recruiting program functions at optimal level. Conduct employer outreach to disseminate information about the career center's employment services, especially targeting underrepresented types of organizations. Promote program to students and alumni. Encourage faculty involvement. Conduct training sessions on the job-search process including use of eRecruiting for on campus recruiting. Schedule and coordinate employer information sessions and information tables.

    Career Counseling

    • Provide career counseling to undergraduate and graduate students and alumni/ae.
    • Administer and interpret vocational assessments. Remain current on contemporary, potentially useful assessment instruments.
    • Critique resumes and advise clients about all aspects of the job search.
    • Provide walk-in and resume clinic appointments to clients.
    • Conduct videotaped mock interviews; provide critique and suggestions to client.

    Internship Program

    • Coordinate all aspects of internship program—recruiting employers, site development, placement and referral, and program evaluation.
    • Maintain records of placements and provide work authorization for international students.
    • Monitor referral process to make sure students are appropriately matched.
    • Assist employers in developing intern programs and opportunities.

    Job posting and Placement Activities

    • Coordinate the processing for all job postings.
    • Develop procedures for processing jobs and internships that come into the career center.
    • Encourage employers to post jobs and assist them in the process.
    • Coordinate and maintain placement records for jobs/internships that students receive through the career center. Add employers to database.

    Programming
    As requested by director:

    • Assist with career development programming for clients,
    • Develop and conduct workshops on a variety of topics, and
    • Assist with development and coordination of special events, e.g., Career Preview, Java Jam, career fairs.

    Administration

    • Accurately and efficiently use technology to coordinate on-campus recruiting program. Educate and train staff, as needed, on this recruiting module.
    • Accurately maintain and update client information in the web-based system career registration system. Route incoming jobs to appropriate service areas. Familiarize self with and keep current on updated versions of web-based system career registration system.
    • Use computer software for correspondence, creating documents, presentations, etc.
    • Hire, supervise, and evaluate graduate assistant(s) and student assistants. As requested by director, assist in hiring, supervising, and evaluating the career center's support staff. Assist in policy development and goal setting for office. Assist with the coordination of the general college career fair.

    Regional Job Fair
    Take a leadership role in the coordination of the Central Maryland College Job Fair. Promote event to university students.

    Criminal Justice Fair
    Coordinate annual fair, working with the criminal justice department. Recruit new employers. Maintain data base of participants. Promote event to students and employers. Coordinate and set up registration process.

    Decision Making
    Typical decisions made by the assistant director include:

    • to determine best practices for on-campus recruiting program;
    • to determine amounts and types of involvement with employers for the purpose of enhancing all facets of employer recruiting;
    • to determine appropriate counseling strategies to adopt with clients;
    • to analyze current career-related information and present findings to staff;
    • to regularly analyze and evaluate graduate assistant duties, and prescribe recommendations for efficient use of those personnel.
    • Evaluate job posting procedures and make changes necessary insure optimum efficiency

    Contacts
    The assistant director will:

    • Meet with employers for the purposes of job development and recruitment;
    • Meet periodically with faculty and staff to discuss partnering for events;
    • Conduct class visits for information purposes;
    • As member of internal and external committees, attend meetings, typically on a quarterly basis. Committees might include but are not limited to: Central Maryland College Job Fair, alumni committees; and
    • Participate in membership organizations providing professional development.

    Supervision

    Supervision Received
    The assistant director will be supervised by the director of the career center. Typical problems referred to the director by the assistant director include: handling difficult clients, administrative and procedural questions, creating and meeting professional objectives, availability of resources to support professional functions and objectives, and issues regarding the on-campus recruiting program and employer outreach. The assistant director will receive instructions, directions, and/or guidance from the career center director and the vice president for student affairs and enrollment management.

    Supervision Given
    The assistant director will supervise the graduate assistant(s).



    Assistant Director - Recruiting Services (large private university)

    Description/Goals

    Serve as the primary liaison between career services and all recruitment clients currently participating in the on-campus interviewing program. Responsible for all matters related to scheduling interviews, interview sign-up systems, credentials preparation and distribution to prospective student employers, and maintenance of the automated systems required for these and other activities. Provide professional public relations and career opportunity acquisition for the students and alumni in search of job possibilities.

    Responsibilities

    • Manage the on-campus recruitment program for the university career services.
    • Coordinate recruiting and college relations visits with industry, government, and education representatives; schedule interviewing rooms and/or group meeting facilities both in the center and across campus; coordinate special meetings, faculty/employer luncheons and the like.
    • Maintain calendar of recruiting schedules, making changes as necessary based on needs of recruiters, availability of space, and class/work schedules of the students.
    • Coordinate teacher interviewing days each semester in conjunction with the School of Education student-teaching calendar; manage all scheduling, interviewing, and follow-up activities specifically for employment possibilities at the pre-kindergarten through grade-12 levels.
    • Prepare and distribute in-depth recruitment and special presentations calendar to all students and academic departments and coordinate electronic publication of these events through the campus-wide computer network and other advertising media.
    • Manage the computerized employer database, ensuring current contact information for immediate response to requests for prospective employer staffing needs and student contacts.
    • Manage the computerized scheduling and interview sign-up/prescreen module of resume software and make suggestions for changes to enhance the delivery of services to all clientele.
    • Manage the prospective employer library, supplies of recruiter materials, and employer contributions to the audio-video library through the supervision of career services graduate assistant(s) and student workers.
    • Plan, schedule, and execute career services orientation sessions numerous times each semester for the purpose of familiarizing students with the services and most effective use of the center.
    • Manage the preparation of the career services annual report.
    • Disseminate information to academic and other administrative offices on campus to increase awareness of the programs and services of the center on behalf of students, alumni, and the university as a whole.
    • Represent the university and career services at regional professional association conferences and professional development workshops.
    • Perform other duties as assigned by the director to enhance the effectiveness of the center on behalf of the university, its students, and alumni.

    Qualifications

    Education
    Minimum of bachelor's degree

    Experience
    Minimum of three years of experience in a complex career services organization, with specific responsibilities for scheduling campus interviews in a centralized recruitment atmosphere. In-depth knowledge of automated student/employer databases, disk resume, and sign-up procedures.

    Special Requirements
    Thorough understanding of and commitment to the goals and responsibilities of the centralized career services concept. Prefer experience with one of the three major career-related software systems available at progressive universities nationwide-in particular, resume software and Academic Software's 1st Place! Effective interpersonal skills, including excellent verbal and written communications, management and training abilities, and extraordinary organizational skills are musts for success in the position.



    Assistant Director/Scholarships Adviser, Career Services (medium private college)

    Description/Goals

    Divides responsibilities between graduate school advising, scholarship, and career counseling components of career services. Serves as primary scholarships and general graduate school adviser; back-up health careers and pre-law adviser. Provides one-to-one career counseling and advising to students and alumni(ae). Develops and delivers multiple workshops and programs. Supervises support staff. Shares coordination of operation functions for graduate advising area on rotating basis.

    Responsibilities

    Scholarship Advising

    • Serves as primary adviser in career services for undergraduates and alumni(ae) with regard to competitive scholarships and fellowships; campus representative for various national undergraduate and graduate fellowships, scholarships, and grants. Advises students individually about scholarships suitable for their project or study plans and assists them with the details of the application process. Makes suggestions for revisions. Keeps student data and appropriate contact information on students who request scholarship applications.
    • Arranges group meetings, with special emphasis on the more competitive scholarships, to alert students to opportunities and to encourage them to get an early start on competitions with early fall deadlines. Fosters student interest in and pursuit of such opportunities.
    • Serves as liaison with faculty and administrators to encourage competitive students to apply for various awards. Plans scholarship calendar. Sets campus deadlines for national scholarships. Establishes notification dates for targeted students for specific scholarships.
    • Assists in the administration of all scholarship/fellowship programs. Coordinates recognition ceremonies and dinners for award recipients; mock interviews for top applicants.
    • Serves as executive secretary to the committee on graduate fellowships. In consultation with chair, communicates with external scholarship agencies and foundations in support of our applicants. Attends appropriate conferences on national fellowships.
    • Conducts research on national fellowships and grants. Coordinates collection and dispersal of fellowships and grant information. Supervises the creation of fellowship brochure.

    Graduate School Advising

    • Provides individual and group advising for applicants to graduate schools in general (emphasis on application procedures). Serves as back-up adviser for students interested in health- and law-related careers.
    • Develops and delivers workshops, career programs, and special events associated with graduate school advising.
    • Updates handouts and website pertaining to application procedures. Maintains reference materials in library including statistics from recent graduates concerning where they applied and were accepted.
    • Assists in the management and implementation of all credentials systems within graduate advising.
    • Coordinates visits to campus by admissions directors.
    • Serves as a liaison to student groups, clubs, and organizations.
    • Serves as a liaison to academic departments when assigned.

    General Career Counseling/Job Search Advising

    • Offers individual career counseling/job-search advising to undergraduates at all levels of academic progress. Assists students in using career resource library, CS website, Alumni(ae) Career Advisory Network, etc.
    • Interprets SIGI-Plus, Strong Interest Inventory, and Myers Briggs Type Indicator results.
    • Participates in the design and delivery of general career services workshops, career programs, and special events.

    Operation Responsibilities

    • Monitors workflow to ensure appropriate staffing and project completion.
    • In consultation with other assistant director, regularly reviews priority of projects.
    • Monitors calendar for anticipated shifts in service activity (i.e., medical school deadlines, scholarships, etc.)
    • In consultation with other assistant director, reviews efficiency of procedures/processes, including use of technology for service delivery.
    • Monitors impact of office-wide services/activities on the graduate advising area and vice versa.
    • Receives and reviews vacation requests by graduate advising staff in relationship to workload and priorities.
    • Convenes and sets agenda for weekly meeting of graduate advising team.
    • Ensures that training schedules are set to prepare each adviser and administrative assistant in graduate advising to cover each other's functions on an as needed basis.

    General Office Responsibilities

    • Supports the general administrative functions of career services such as data collection and analysis and evaluating the effectiveness of career services' programs.
    • Represents career services on college committees and at designated professional conferences and on-site sessions hosted by employers.
    • Provides submissions for office publications and electronic communications.
    • Participates in the selection of grant recipients and nomination of candidates for competitive internships.
    • Performs other duties as assigned.

    Qualifications

    Education
    Master's degree in counseling, education, or a related field of study with two to three years of relevant professional experience in career development, job-search, and/or graduate school advising/scholarships; or the equivalent.

    Special Requirements
    Consummate team player and relationship builder who thrives on student interaction. Must be extremely well organized individual with excellent follow-through ability. Skilled presenter with polished writing and editing skills. Strong diversity advocate. Should combine rich understanding of liberal arts with special appreciation for post-graduate study/funding possibilities. Some evening and weekend work required. Familiarity with MacIntoshes and Internet usage highly valued.



    Assistant Director/Technology and Web Support, Career Services (medium private college)

    Description/Goals

    The assistant director offers individual career counseling and job-search advising to undergraduates and serves as primary administrator of career services' technology systems, providing leadership in data collection, management, and reporting.

    Responsibilities

    Career Counseling/Programming

    • Assists students in using career resource library and finding information on the web.
    • Interprets career inventories (e.g. Myers-Briggs Type Indicator, Strong-Campbell).
    • Participates in the design and delivery of career discovery programs and panels.
    • Helps students develop and refine resume writing, interviewing, and job-search skills.
    • Develops and delivers workshops and career-related programs, including new initiatives on how best to use the Internet for career discovery/job-search purposes.

    Technology

    • Develops and manages career services' Internet presence. Acts as liaison with college computer support staff.
    • Supervises student career assistant who works specifically on Internet and technology issues including web page maintenance and updates. Performs HTML web maintenance in absence of career assistant.
    • Provides guidance to staff on strategic acquisitions/investments in hardware, software and consulting services to advance department's educational mission.
    • Diagnoses routine hardware and software problems; installing new or upgraded equipment; scheduling of regular and special systems/software maintenance.
    • Offers user support and training to professional and student staff on how to use educational and administrative information systems. Develops presentations.
    • Maintains the career services server for alumni advisory network, credentials and Meeting Maker.
    • Assists staff in design of database management systems.
    • Establishes priorities, policies, and procedures for data collection and management.
    • Develops mechanisms for tracking and reporting data/statistics, both for internal and external consumption.

    General Office Responsibilities

    • Serves as liaison to student groups, clubs, and organizations.
    • Represents career services on college committees, at designated professional conferences, and on-site sessions hosted by employers.
    • Provides submissions for office publications and electronic communications.
    • Performs other duties as assigned.

    Qualifications

    Education
    Master's in counseling or in education.

    Experience

    • Two to three years of professional experience in career development and/or job-search counseling; or the equivalent.
    • Working knowledge of HTML, web page maintenance, and development; ability to install systems software on Macs and PCs.
    • Experience with database develoment and management (Filemaker Pro preferred).

    Special Requirements

    • Versatile team player who thrives on student interaction and excels in relationship-building.
    • Strong diversity advocate with proven ability to work with a diverse student population.
    • Extremely well-organized with excellent follow-through ability.
    • Rich understanding of liberal arts.
    • Polished presenting skills.

Assistant Director Job Descriptions