Hotel & Travel Information

Hotel Accommodations

Walt Disney World Swan and Dolphin Resort

Overflow hotels have been added at the Marriott Village. Room reservations at The Marriott Courtyard and Springhill Suites in Lake Buena Vista are available via online booking at this site: The cut-off date to make reservations is May 10, 2019.

Transportation to the NACE19 Conference & Expo will be available and provided by hotels.

The Walt Disney World Swan and Walt Disney World Dolphin are SOLD OUT. Please call the hotel directly for assistance at 800.227.1500 (group name: NACE19) to be added to the waiting list.

Rooms are available for registered NACE attendees and exhibitors at Walt Disney World Swan and Walt Disney World Dolphin, 1500 Epcot Resorts Blvd., Lake Buena Vista, FL. Discounted group rates begin at $239 per room for single occupancy (not including taxes and resort fee). The hotel will confirm your reservation within 72 hours after receiving your reservation request. *Please note, the conference is located at the Walt Disney World Dolphin.

The deadline for making reservations is May 3, 2019 (subject to availability).

A deposit is required. The first night's deposit and a room tax of 12.5% of the total room charge will be charged to your credit card when you make your reservation. If you require a deposit receipt, please contact the hotel at 800.227.1500. Hours of operation are 7 a.m. – 9 p.m. Monday through Friday and 7 a.m. – 7 p.m. Saturday and Sunday.

If you plan to use a company credit card that is not in your name or you will not have the credit card present at check-in, please ask for a credit card authorization form prior to arrival.

Beware of scams. NACE 2019 Conference & Expo hotel reservations should only be made following the instructions listed on the event website. Do not provide your personal or credit card information to any parties that solicit hotel reservations via phone or fax. NACE does not employ any third-party services to coordinate hotel reservations. Beware of telephone/fax scams offering “special” hotel rates on behalf of NACE. If you have questions about an unauthorized solicitation, the online system, or about housing in general, please contact NACE Meeting & Events at

Air Travel

Orlando International Airport (MCO) serves the Lake Buena Vista, FL area.

Delta Air Lines and United Airlines are offering discounts to NACE19 attendees traveling to Florida.

  • Reservations and ticketing are available online through Delta Air Lines. Enter NY2EA in the Meeting Event Code box on the Book a Flight page (see screenshot).
  • Reservations and ticketing are available online through United Airlines. Enter ZFNA409055 in the Promotions and Certificates box on the Book a Flight page (see screenshot).

Shuttle Service

Mears Transportation is offering NACE19 attendees discounted roundtrip shuttle services from Orlando International Airport to Walt Disney World Swan and Dolphin Resort and the Marriott Village (The Marriott Courtyard and Springhill Suites).

To receive the discounted roundtrip fare, attendees can book and pre-pay online using the priority code 579378052.

Attendees may also purchase discounted tickets upon their arrival at Orlando International Airport at the Mears Motor Shuttle ticket counters located on LEVEL 1 and present this coupon to receive the discount. To schedule your return transfer to the Orlando International Airport, please call Mears Customer Service at 800.759.5219 or 407.423.5566 at least 24 hours prior to your scheduled flight time. Plan to allow three hours prior to your flight time for your transfer to the airport.

*To receive the discount, attendees must either purchase their ticket online using the priority code 579378052 or present a physical coupon at the Mears Counters at the Orlando International Airport – having it on a mobile device will not be accepted.

(Please note, the Walt Disney World Swan and Dolphin Resort does not provide shuttle service to or from the airport. Orlando International Airport (MCO) is approximately 20 miles from the hotels.)

Plan Your Visit to Florida

Specially priced Disney Meeting & Convention tickets (valid May 28 through June 13) can be purchased here. Please note, these tickets must be purchased prior to June 3 and are not available at theme park ticket windows.

Orlando is approximately 30 minutes away and offers a variety of attractions, plus shopping, restaurants, and entertainment options. Schedule some fun time while you're in Florida!