Registration

• What are the dates and location for NACE25 Philly?

  This is an in-person conference at the Pennsylvania Convention Center in Philadelphia, PA on June 9–11, 2025.

• Is there a deadline to register?

  The early-bird rate was available through March 3, 2025, at 11:59 p.m. (ET). The standard rate began on March 18, 2025.

  Registration for Payment by check will close May 23, 2025. Payment must be received by June 2, 2025. Beginning May 24, 2025, only credit card payments will be accepted online. Please contact events@naceweb.org if a credit card is not available and an invoice will be prepared however a purchase order will be required to become registered at this time. Please contact events@naceweb.org with any questions.

  Purchase orders are always accepted throughout the year.

• What is included in my full-conference registration for NACE25 Philly?

  Full-conference registrants enjoy access to concurrent sessions, events, and the Expo Hall, plus various meals and beverages, including:

  • Hors d'oeuvres and refreshments on Monday and Wednesday evenings
  • Lunch on Tuesday and Wednesday
  • Beverage breaks before sessions on Tuesday and Wednesday

  Your full-conference registration does not include preconference workshops. They require separate registration and an additional fee.

• Can I get a copy of the registration form?

  Yes, you can download the registration form. For check payments only, returned the completed form with payment to:

  National Assn of Colleges and Employers
  P.O. Box 411055
  Boston, MA 02241-1055
  Email: events@naceweb.org

  We will accept official purchase orders, direct deposit, and credit card payments. Please contact NACE Meetings & Events at events@naceweb.org for purchase order information or call 610.625.1026.

• Is there a NACE member discount for conference registration and preconference workshops?

  Yes, NACE members receive a discounted rate for full-conference registration. View the discounted member rates here. Not a member? Join NACE and get discounted NACE member rates for NACE25.

• Must I be a NACE member to get the member registration rate?

  Yes, only NACE members are eligible for the discounted member rate. Not a member? Join NACE and get discounted NACE member rates for NACE25.

• Are group rates available?

  Group rates are available for all NACE25 options: Philly, Virtual, and Combo (Philly plus Virtual).

  If five or more staff members from the same organization register, NACE will offer a 5% discount for each registrant at the applicable member or nonmember rate.

  If 10 or more staff members from the same organization register, NACE will offer a 10% discount for each registrant at the applicable member or nonmember rate.

  Please note: All registrations must be received simultaneously and billed on one invoice. This discount is automatically applied during the online registration process.

  For more information on group rates, please contact NACE Meetings & Events at events@naceweb.org or call 610.625.1026.

• Can I use existing NACE credits on account to pay for NACE25 registration?

  You may use your NACE credit toward NACE25 attendee registration, sponsorship, or exhibiting. An email will be sent directly to you with your credit memo number and credit balance.

  Please contact events@naceweb.org to have your credit memo applied to your invoice before payment.

• Can I transfer my registration to someone else?

  To transfer your registration to a co-worker, please contact NACE Meetings & Events at events@naceweb.org by May 31, 2025. Please note: Additional charges may apply if a registration is transferred from a member to a nonmember.

• How do I cancel my registration?

  NACE25 Philly & NACE25 Philly Combo
  Cancellations must be submitted in writing to events@naceweb.org and are subject to the following refund policies:

  • Cancellation requests submitted on or before April 9, 2025 are refundable less a $150 administrative fee.
  • Cancellation requests submitted on or before May 9, 2025 are 50% refundable.
  • Cancellation requests submitted after May 9, 2025 are nonrefundable. 50% of the value of the cancelled registration will be issued as NACE credit to be used by June 20, 2026.

  Upon review from NACE leadership, a decision will be made whether a refund or credit is applicable in the event of extenuating circumstances. Please contact events@naceweb.org for more details.

  No-shows at NACE25 Philly are not eligible for a credit or refund. The virtual portion of the combo registration is non-transferable.

  NACE25 Preconference Workshops
  Cancellations must be submitted in writing to events@naceweb.org and are subject to the following refund policies:

  • Cancellation requests submitted on or before April 9, 2025 are refundable less a $50 administrative fee.
  • Cancellation requests submitted on or before May 9, 2025 are 50% refundable.
  • Cancellation requests submitted after May 9, 2025 are nonrefundable. 50% of the value of the cancelled registration will be issued as NACE credit to be used by June 20, 2026.

  Upon review from NACE leadership, a decision will be made whether a refund/credit is applicable in the event of extenuating circumstances. Please contact events@naceweb.org for more details.

  No-shows for NACE25 Preconference Workshops are not eligible for a credit or refund.

• How do I submit an accommodation request?

  NACE is committed to providing conference experiences and environments that are welcoming, inviting, and user-friendly for all attendees. The conference planners recognize that some individuals require specific accommodations to ensure their full and equal participation at NACE25.

  Requests for specific accommodations, including the dates and times of anticipated services, must be received by events@naceweb.org no later than April 7, 2025 to ensure those arrangements can be scheduled and confirmed prior to the conference.

• Where will I pick up my name badge for NACE25 Philly?

  All badges will be picked up onsite at Main Registration at the Pennsylvania Convention Center. Attendees and exhibitors who register in advance may pick up their badges during the following hours:

  • Monday, June 9, 2025 ∙ 7 a.m. – 5:30 p.m. ET
  • Tuesday, June 10, 2025 ∙ 7:30 a.m. – 3:30 p.m. ET
  • Wednesday, June 11, 2025 ∙ 7:30 a.m. – Noon ET

Locations & Travel

• What are the dates and location of NACE25 Philly?

  NACE25 Philly is scheduled for June 9–11, 2025, at the Pennsylvania Convention Center located at 1101 Arch St., Philadelphia, PA 19107.

• Where can I reserve a room? What are the NACE25 discounted rates and cut-off dates?

  Hotel blocks are available at various locations near the Pennsylvania Convention Center. We anticipate that the room blocks will be sold out and encourage attendees to reserve their rooms early. To get the full conference experience, plan to arrive on Sunday, June 8 and depart on Thursday, June 12.

  The deadline for making reservations is May 15, 2025. After this date, we cannot guarantee availability at the negotiated group discount rate.

  Beware of scams. 2025 NACE Conference & Expo hotel reservations should only be made following the instructions listed on the event website. Do not provide your personal or credit card information to any parties that solicit hotel reservations via phone or fax. NACE does not employ any third-party services to coordinate hotel reservations. Beware of telephone/fax scams offering "special" hotel rates on behalf of NACE. If you have questions about an unauthorized solicitation, the online system, or about housing in general, please contact NACE Meeting & Events at events@naceweb.org.

• Can I get NACE’s discounted room rate for dates before or after the conference?

  The discounted group rate is available three days pre- and post-conference, depending on the hotel's availability; however, NACE cannot guarantee availability of pre- or post-conference rates. Please contact the hotel directly for availability.

• Do the hotels provide transportation from the airport?

  The hotels do not provide shuttle service to or from the airport. Philadelphia International Airport (PHL) is approximately 13 miles from the convention center.

• Are there discounts for airfare?

  Discounted air travel is available through Delta Air Lines and United Airlines.

  Reservations and ticketing are available online through Delta Air Lines. Enter NY3J7 in the Meeting Event Code box on the Book a Flight page (see screenshot).

  Reservations and ticketing are available online through United Airlines. Enter ZQ69874999 in the Promotions and Certificates box on the Book a Flight page (see screenshot).

• How do I get more information about area attractions?

  Learn more about Philadelphia, PA at discoverphl.com.

General Questions

• Is the content for NACE25 Philly and NACE25 Virtual the same?

  No. We are proud to provide not only two different conference formats and experiences for a range of budgets and learning styles, but also two completely different sets of content and programming! So, if you love the Philadelphia lineup, please know that content is exclusive to Philadelphia, so you’ll need to register for in-person to access it, as it will not be repeated for NACE Virtual. For those who purchase the Philadelphia + Virtual combo, it means you’re getting access to even MORE high-quality content, and saving 60% to 75% on your virtual registration!
• How does NACE25 Philly compare to NACE Virtual?

  Compare the two experiences side-by side.

• How do I access the NACE25 attendee list?

  The attendee list is available at MyNACE > Events > 2025 NACE Conference & Expo > I’d Like To > View Attendees. Note: This list includes all NACE25 Philly and Virtual attendees combined. You must be registered for NACE25 to view this option in MyNACE.

• Will handouts be available for conference sessions?

  Yes, and many of the presentation handouts will be available one week prior to the conference in the NACE25 Mobile App.

• When will the NACE25 mobile app be available?

  The NACE25 Mobile App will be available two weeks before NACE25 conference begins.

  Sponsored by Veris Insights.

• Can I get continuing education clock hours for attending the conference?

  Many of the concurrent sessions offered at NACE25 will qualify for continuing education clock hours. Details will be available on the NACE25 Mobile App.

• Can I reserve a seat in a specific session?

  No, seating is on a first-come, first-served basis, and space is limited in each session. Arrive early to ensure you get a seat. The fire code is very strict, and we cannot accommodate more people than there are seats. Standing is not allowed.

• Can I host an event at NACE25?

  All events held in conjunction with the 2025 NACE Conference & Expo must be approved by NACE using the Event Host Form. NACE must approve all events regardless of event location (on or off property). Only conference attendees, sponsors, exhibitors, and advertisers may host events in conjunction with NACE25, and NACE has the sole discretion to approve submitted event requests. Events must not conflict with the conference schedule.

• What should I wear to the conference?

  NACE25 is set in a relaxed, professional atmosphere. Attire is business casual. Meeting room temperatures can be cool, and the walk from your hotel to the convention center can take 10-15 minutes in the very warm Philadelphia sun; please dress appropriately. Wearing comfortable shoes is advised.

• Are children allowed at the 2025 NACE Conference & Expo?

  Although attendees may bring family members to the conference location, only paid registrants wearing appropriate conference badges will be permitted to attend conference events.

Exhibitors

• How do I cancel my booth registration?

  NACE25 Exhibit Space Cancellation:

  Cancellations must be submitted in writing to businessdevelopment@naceweb.org and are subject to the following refund policies:

  • Cancellation requests submitted on or before February 28, 2025, are refundable less a $100 administrative fee.
  • Cancellation requests submitted on or before April 1, 2025, are 50% refundable of the total exhibit fee less a $100 administrative fee. 
  • Cancellation requests submitted after April 2, 2025, are nonrefundable.

  The above cancellation fee terms shall apply regardless of the execution date of the Exhibitor Agreement and regardless of any re-sale of booth space cancelled by Exhibitor. 

  Upon review from NACE leadership, a decision will be made regarding if a refund/credit is applicable in the event of extenuating circumstances. Please contact events@naceweb.org for more details.

• How do I downsize my exhibit booth?

  NACE25 Exhibit Space Downsizing:

  Cancellations must be submitted in writing to businessdevelopment@naceweb.org and are subject to the following refund policies: 

  • Downsizing requests submitted on or before February 28, 2025, will have a fee equal to 20% of the difference in the cost between the originally assigned exhibit space and the cost of the reduced exhibit space
  • Downsizing requests submitted on or before April 1, 2025, will have a fee equal to 50% of the difference in the cost between the originally assigned exhibit space and the cost of the reduced exhibit space
  • Downsizing requests submitted after April 2, 2025, are nonrefundable.

  Upon review from NACE leadership, a decision will be made regarding if a refund/credit is applicable in the event of extenuating circumstances. Please contact events@naceweb.org for more details.

• How do I cancel my exhibitor and/or sponsor personnel registration?

  NACE25 Exhibitor and/or Sponsor Personnel Registration:

  Cancellations must be submitted in writing to businessdevelopment@naceweb.org and are subject to the following refund policies: 

  • Cancellation requests submitted on or before April 9, 2025, are refundable less a $100 administrative fee.
  • Cancellation requests submitted on or before May 9, 2025, are 50% refundable less a $100 administrative fee. 
  • Cancellation requests submitted after May 9, 2025, are nonrefundable. 50% of the value of the cancelled registration will be issued as a NACE credit to be used by June 20, 2026.

  Upon review from NACE leadership, a decision will be made regarding if a refund/credit is applicable in the event of extenuating circumstances. Please contact events@naceweb.org for more details.

Future Conferences

• Is there a list of future NACE Conference & Expo dates and locations?

  June 9 – 11, 2026 • Denver, CO

• How does NACE select sites for its annual conference?

  NACE’s core values inform the process for identifying sites for the NACE Conference & Expo, as well as other signature events. NACE seeks sites that align with those values and support sustainability, equity, and inclusion. Other factors are then layered on that base. For details on the process and what is involved, please see the Site Selection page.